© Maykit Marketing and Events 2018
Maykit writing

meeting facilitation

Helping the smooth running of your meeting
Freelancer in copywriting, editorial, meeting facilitation and corporate/business communications
“Where management usually go wrong is they think they know how to run a meeting” Now, I’m not saying a good business manager can’t run a meeting, but they are too close to their own ‘agenda’ and staff lines, especially if there are multi-departments all with their own section of the business. In fact, they probably enjoy it, finding it easy to do, but although they don’t see it as doing so, it can fail miserably. However, staff will always align with their own manager, so the manager in charge of the meeting has the effect of causing staff to ‘withdraw’ in favor of their own, or even towards a manager identified as being in charge (but not necessarily the one in charge of the meeting), so it can all end up being a waste of peoples’ time. Therefore, if staff feel excluded, they lose interest. Internal managers need to be able to let go and allow independence at the meeting; knowing that the person facilitating it is independent, has no agenda and can encourage involvement and participation by all, safe in the knowledge that creativity and problem solving is reported back to the executive in a neutral manner. An independent facilitator encourages: 1. Independent planning of the meeting - collaboration, involvement with no barriers otherwise set by one particular business manager 2. Providing independently researched questions and scenarios that all will have to answer by participation 3. Ensuring everyone can participate - neutrality of an external facilitator 4. Active listening - managers have a habit of hearing only subjects with a positive impact on their own department - an external facilitator provides the opportunity for people to ask questions without the fear of seeming to be personally attacking a manager or colleague 5. Brainstorming - team members never want to be seen suggesting ideas above the station of their manager - a facilitator can bring an outside perspective 6. Building consensus - helping the shared ideas lead to the development of an effective decision 7. Conflict resolution - easier to discuss when an internal manager or member of staff is not leading the meeting 8. Keeping the meeting on track, controlling time, conversation and tone while at the same time maintaining total neutrality 9. Record-keeping. Internal managers often develop the bad habit of recording only what they see as being important to their own department An external facilitator can help save time, record the minutiae and be more impartial than a meeting facilitator from within the business. Simply click HERE to go to our questionnaire page regarding your basic meeting facilitation requirements and we’ll get back to you.
H/T to ubisoft.org for their image